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Aesthetic clinic software — documentation, consents and returning patients

An aesthetic clinic runs on three things: meticulous documentation of every treatment, informed consent recorded properly — and patients who come back. Levion is a general clinic management system that adapts to aesthetics through patient files, custom fields, treatment types and a patient app — without promising modules that don't exist.

Last updated: 2026-08-12

Levion · Clinic calendar

How Levion works in an aesthetic clinic

• Organized before/after documentation

  Patient files are organized in categories and sub-categories with drag-drop upload — before/after photos, signed forms and documents stored in the record, secured and visible to authorized staff only.

• Informed consent — properly recorded

  Built-in consent machinery: consents are recorded with version, source and date, and every action lands in an append-only audit trail — exactly what an aesthetic clinic needs to show when it matters.

• Promotions in the patient app

  Publish a promotion at the clinic — and it appears for connected patients in the trilingual app (Hebrew, Russian, English), alongside their appointments and prep instructions.

• Consumables inventory

  Add your clinic's own products — fillers and injectables are examples — and manage receiving, usage and counts in a movement ledger, including treatment kits and a supplier catalogue.

• Repeat-treatment reminders

  A per-patient reminder with date, priority and assignee: invite for a touch-up, check satisfaction, offer a follow-up series — staff see exactly who to call back and when.

• Several branches, one picture

  Separate calendar, hours and availability per branch — with a unified view for managers, and double-booking prevention enforced in the database.

Treatment documentation — with full transparency

Let's be honest: Levion has no body-diagram module or injection-site marking on an illustration. Documentation is carried by before/after photos in patient files, custom fields (say, product, dose and treatment area, as your clinic defines them) and notes with staff visibility levels. If such a module matters to you — tell us: the roadmap is shaped together with pilot clinics.

Communication that brings patients back — consent only

WhatsApp, SMS and email channels are built in and operate only on documented consent, activated for your clinic during onboarding. Digital intake forms go out before the first visit, and every appointment carries prep and aftercare instructions — which the patient also sees in the app. Payment status per appointment and invoicing through iCount close the financial side.

Questions aesthetic clinics ask